PRO - CHANCELLOR or nominated Board Member | VICE - CHANCELLOR or nominated deputy | DIRECTOR of FINANCE or nominee | HEAD of PURCHASING | PRO-VICE CHANCELLOR (Building Contracts Only) | DIRECTOR OF FACILITIES MANAGEMENT (Building Contracts Only) | SENIOR PURCHASING OFFICER | PURCHASING OFFICER | BUDGET HOLDER or nominee | ||
(1) | PRE / POST TENDER NEGOTIATIONS * (PTN) | |||||||||
> £250,000 | n/a | YES+ | YES+ | YES+ | YES+ | NO | NO | NO | NO | |
£100,000 - £250,000 | n/a | YES | YES | YES | YES | YES+ | YES+ | NO | NO | |
£25,000 - £100,000 | n/a | YES | YES | YES | YES | YES | YES | NO | NO | |
(2) | APPROVAL TO ACCEPT OTHER | |||||||||
THAN LOWEST OFFER OR SOLE SUPPLIER | ||||||||||
> £250,000 | YES+ | YES+ | NO | NO | NO | NO | NO | NO | NO | |
£100,000 - £250,000 | n/a | YES+ | YES+ | NO | NO | NO | NO | NO | NO | |
£25,000 - £100,000 | n/a | YES | YES | YES+ | YES | YES+ | YES+ | NO | NO | |
£5,000 - £25,000 | n/a | YES | YES | YES | YES | YES | YES+ | YES+ | YES+ | |
BELOW £5,000 | n/a | YES | YES | YES | YES | YES | YES | YES | YES | |
(3) | FORMAL CONTRACT or PURCHASE ORDER | |||||||||
# | > £250,000 or >£100,000 and sealed | YES+ | YES+ | NO | NO | NO | NO | NO | NO | NO |
£100,000 - £250,000 | n/a | YES+ | YES+ | NO | NO | NO | NO | NO | NO | |
£25,000 - £100,000 | n/a | YES | YES | YES+ | YES | YES+ | NO | NO | NO | |
£5,000 - £25,000 | n/a | YES | YES | YES | YES | YES | YES+ | NO | YES+ | |
BELOW £5,000 | n/a | YES | YES | YES | YES | YES | YES | YES | YES | |
(4) | CONTRACT PRICE REVIEWS: | |||||||||
Maximum Value Change ** | ||||||||||
> £250,000 | YES+ | YES+ | NO | NO | NO | NO | NO | NO | NO | |
£25,000 - £250,000 | n/a | YES+ | YES+ | NO | NO | NO | NO | NO | NO | |
£5,000 - £25,000 | n/a | YES | YES | YES+ | YES | YES+ | NO | NO | YES+ | |
BELOW £5,000 | n/a | YES | YES | YES | YES | YES | YES | NO | YES | |
(All values are exclusive of VAT) | ||||||||||
*Procedure provides for all PTN to be documented | ||||||||||
**If the value of change exceeds financial limits (Reg 509), then the appropriate requirement may apply. (Refer to Director of Finance) | ||||||||||
+Authority cannot depend on single signature-requires other authorisation | ||||||||||
#All building contracts over £100k must be sealed |