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PRO
- CHANCELLOR or nominated Board Member |
VICE -
CHANCELLOR or nominated deputy |
DIRECTOR of
FINANCE or nominee |
HEAD of
PURCHASING |
PRO-VICE
CHANCELLOR (Building Contracts Only) |
DIRECTOR OF
FACILITIES MANAGEMENT (Building Contracts Only) |
SENIOR PURCHASING
OFFICER |
PURCHASING
OFFICER |
BUDGET HOLDER or nominee |
(1) |
PRE / POST TENDER NEGOTIATIONS * (PTN) |
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> £250,000 |
n/a |
YES+ |
YES+ |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
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£100,000 - £250,000 |
n/a |
YES |
YES |
YES |
YES |
YES+ |
YES+ |
NO |
NO |
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£25,000 - £100,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES |
NO |
NO |
(2) |
APPROVAL TO ACCEPT OTHER |
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THAN LOWEST OFFER OR SOLE SUPPLIER |
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> £250,000 |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
NO |
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£100,000 - £250,000 |
n/a |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
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£25,000 - £100,000 |
n/a |
YES |
YES |
YES+ |
YES |
YES+ |
YES+ |
NO |
NO |
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£5,000 - £25,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES+ |
YES+ |
YES+ |
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BELOW £5,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES |
YES |
YES |
(3) |
FORMAL CONTRACT or
PURCHASE ORDER |
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# |
> £250,000 or >£100,000 and
sealed |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
NO |
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£100,000 - £250,000 |
n/a |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
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£25,000 - £100,000 |
n/a |
YES |
YES |
YES+ |
YES |
YES+ |
NO |
NO |
NO |
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£5,000 - £25,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES+ |
NO |
YES+ |
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BELOW £5,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES |
YES |
YES |
(4) |
CONTRACT PRICE REVIEWS: |
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Maximum Value Change ** |
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> £250,000 |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
NO |
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£25,000 - £250,000 |
n/a |
YES+ |
YES+ |
NO |
NO |
NO |
NO |
NO |
NO |
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£5,000 - £25,000 |
n/a |
YES |
YES |
YES+ |
YES |
YES+ |
NO |
NO |
YES+ |
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BELOW £5,000 |
n/a |
YES |
YES |
YES |
YES |
YES |
YES |
NO |
YES |
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(All values are exclusive of VAT) |
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*Procedure provides for all PTN to be documented |
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**If the value of change
exceeds financial limits (Reg 509), then the appropriate requirement may
apply. (Refer to Director of Finance) |
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+Authority cannot depend on single
signature-requires other authorisation |
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#All building contracts over £100k must be sealed |
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