Apache OpenOffice (AOO) Bugzilla – Issue 109337
Allow to sort comments into categories
Last modified: 2013-11-13 12:27:30 UTC
I would like to request an enhancement to the Notes functionality in Writer. I would like to be able have a user-definable 'attribute' on each note with the following properties: 1: The attribute provides a text name to be a 'type' for the note, selected from a user-defined list. 2: The type can be changed for an existing note. 3: Extend the current (very nice) layout/formatting of notes to assign (or allow assignment) of different background colours/shading/texture for each note 'type' 4: The notes view in navigator should distinguish between the types of note (options to group/sort by type would be very nice, but I wouldn't want to push my luck) 5: Note deletion should be limitable to a single note type, just as at present the notes for a single user can be deleted, or all notes can be deleted. 6: Note types would need a maintenance screen somewhere - I imagine this would depend on whether the definitions were based on installation instance, template or individual documents. (My first instinct would be the template, with override at document level.) 7: If no types are defined, then presumably the system would define a 'default' type and hide the type-selection functionality until a user added more types. Background explanation: I use the notes functionality quite extensively and I find that for my own purposes, I want two different kinds of note, ideally readily distinguishable on the screen. (I could get something similar by logging-off and then logging- on again as a second 'dummy' user, but that's a bit cumbersome.) When I am preparing a document in conjunction with my partner, we will put notes in to highlight text which needs correcting, points needing clarifying etc, and over the course of preparing the final draft the notes are generally removed once we are both satisfied with the changes. So far, so good, and well supported by the notes functionality as it stands. However, I also like to put in what might be described as 'meta data' notes. These are intended as reminders to myself or my partner what a particular paragraph, bullet point etc is meant to be for. This is not information meant for the final recipient of the document, but as an additional layer of information for the benefit of the author(s). It helps take some of the pain out of conversations which go 'That discussion paper we prepared last year... why did we say XXXX in paragraph four?' At present, both of these types of note (content-correction & meta-data) are only distinguished by either reading them, or putting some sort of textual title at the top of the meta-data notes to help them stand out. With the above requested functionality, I would be able to choose between entering two different types of note (or setting the note type once it was inserted) which would be visually distinguishable on the screen. My specific approach to document preparation only needs two different types, but from a general point of view, simply having a generic 'attribute' with a user-definable set of values would probably be better. I am sure that there would be users out there who might want more than two flavours of note. I can already see that if this functionality existed, we might well start using three note types: [issue_needs_fixing, meta-data, issue_is_fixed] which would allow us to easily track and then keep the discussion trail which led to the final draft as well as the meta-data and still be clear when issues were and were not resolved by changing the note type from '_needs_' to '_is_' fixed as we deal with each item. Clearly there is scope for confusion if you have multiple users working on a document and each can declare their own flavours of note. I can see a case for it being solely the document originator who defines note types, or note types are made common and accessible to all users. Mark HJ
Reassigned to requirements. Requested is a function for comments to order these in pre- and/or user-define categories.
*** Issue 112992 has been marked as a duplicate of this issue. ***
I have found a workaround which goes some way towards satisfying this request. If one installs extension Annotation_Tool http://en.ooo-info.org/documentation/annotation_tool.html Which permits comments to be attached to block selections. By addition of a few lines of code one can now add such new comments as originating from a different Author. In my case, I use pseudo Authors, such as Revision, TimeScale etc. At present, it is the User's responsibility to remember which pseudo Authors are in use. Each comment from a different Author is displayed with a differing background colour. It would however be most useful if Navigator functionality could be extended to permit display of comments from a particular author, rather than all authors simultaneously, as at present. As an aside, it would also be useful if Navigator functionality could be extended to permit movement of Sections and other structures, as is possible at present for Chapters.