Issue 94514 - [Notes2] Option to print notes inside of the text
Summary: [Notes2] Option to print notes inside of the text
Alias: None
Product: Writer
Classification: Application
Component: viewing (show other issues)
Version: OOo 3.0
Hardware: PC Windows XP
: P3 Trivial with 94 votes (vote)
Target Milestone: ---
Assignee: AOO issues mailing list
QA Contact:
: 104394 125085 125951 (view as issue list)
Depends on:
Reported: 2008-10-01 07:07 UTC by hfinger
Modified: 2018-09-12 07:50 UTC (History)
16 users (show)

See Also:
Latest Confirmation in: ---
Developer Difficulty: ---

Capture of Word in Comments display/print mode (44.64 KB, image/png)
2008-10-01 22:37 UTC, hfinger
no flags Details

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Description hfinger 2008-10-01 07:07:04 UTC
Word allows you to view Comments [OOo Notes] in the margin, reducing the page to
make room.  Leader lines link the Comment balloons to the text location to which
they refer.  You can also print Comments from this view.

OOo Writer allows you to print Notes on a separate blank page, but this wastes
far too much paper.  And it is difficult to relate the Notes back to their
location in the text.

It would be good if OOo Writer could display and print Notes:
(a) in-line in the text where they are positioned,
(b) as marginal notes linked to their text location with a "string" or leader
line, or 
(c) with the current options.
Comment 1 michael.ruess 2008-10-01 08:28:15 UTC
Reassigned to ES.
Comment 2 eric.savary 2008-10-01 10:27:49 UTC
For the display, please give a try to the current version:

See also:

Concerning printing: can you please add a mock up of what you mean?
Comment 3 hfinger 2008-10-01 22:37:10 UTC
Created attachment 56965 [details]
Capture of Word in Comments display/print mode
Comment 4 hfinger 2008-10-01 22:42:51 UTC
This is not a particularly good example as the editor of the document has also
used highlighting and in-place change tracking.  An alternative method of
printing Notes (Comments) would be to show them in-line, perhaps demarcated by
square brackets [] and underlined or background coloured.
Comment 5 hfinger 2008-10-01 22:45:26 UTC
Oops!  I meant offer the user the alternative of marginal comments with leader
lines as in the screen capture OR in-line display/printing.  I did not mean to
only implement one of these methods; implement both but offer the user a choice.
 Word also opens a pane at the foot of the page and shows the user all the
Comments (Notes) on that page, and also allows them to be edited there.
Comment 6 eric.savary 2008-10-02 11:14:35 UTC
Reassigned to UX.
Comment 7 christoph 2008-10-02 20:42:58 UTC
@hfinger: Hi! Concerning your proposal (a) it might be a challenge to insert the
Notes information if there are several paragraphs or a bullet list (presumably
in OOo 3.1). This might strongly interfere with the intention of the user to
structure Notes information. (Assumption: The whole Notes information is
inserted in - or between - the body text, changing its layout.)

For a future design, we developed design proposals for (b) and (c) (see link).
Could you please have a look at it and tell us if this fits your needs? If not,
please describe your point of view "why" something is not sufficient. Thanks a lot!
Comment 8 hfinger 2008-10-03 01:10:28 UTC
@christophnoack:  The mockups are fine and are similar to but better than the
Word equivalent.  

I don't think the alternative of Notes embedded in a bulleted list are a problem
-- can't they just take on the formatting of the paragraph in which they are
embeded?  Do they have to be treated as a new para between the host text paras?

W.r.t. to overlong notes, or many notes on a page, perhaps several from
different reviewers pointing to the same para, may I suggest that you
temporarily increase the para spacing or line spacing to keep the referred-to
text in close proximity to the referring note.

I do not like the idea of repeating a page referred to be notes of greater
length than the page.  The reviewer may consider that the writer has
accidentally copied and pasted the same page twice.  Or a reviewer may see the
first presentation and consider that the associated note is the only one for
that page.

I don't think that there is any particular necessity to preserve the page
formatting next to the notes.  After all, this is only for review DRAFT, not for
final presentation.  Anything that keeps the notes in lockstep with the host
text is to be explored.

If pages are reflowed to accommodate Notes, you could insert a bar to indicate
where the page breaks are.  In fact, you could use something like Word's Normal
flow where page-by-page formatting is lost, and the whole document is like an
enormously long web page.
Comment 9 christoph 2008-10-05 16:35:59 UTC
@hfinger: I added your proposal and a rough estimation of pros/cons to the wiki
site (see link below). If we want to further discuss the topic printing outside
this issue, I would like to invite you to the UX discuss mailing list (UX = User

Thanks for having a look at the page - this helps a lot. Here, some comments
from my point-of-view:
> I don't think the alternative of Notes embedded in a bulleted
> list are a problem [...]
The reviewer takes care of both the Notes' content and formatting. This should
be preserved, even when printed out. (E.g. somebody copies some kind of ASCII
table to the Note).

> W.r.t. to overlong notes, [...] may I suggest that you
> temporarily increase the para spacing or line spacing [...]
Good idea, but only if people really know that the layout is altered
automatically. Unless we do not have a "Normal" mode like in Word, people might
not be aware of this. And, for overlong Notes we already do have this kind of
behavior - page wise, not paragraph wise (pls refer to the mockups).

> I do not like the idea of repeating a page referred
> to be notes of greater length than the page. [...]
Yes, this is an edge case which is "just" needed for being robust against long
Notes. Most people might never know that this kind of behavior exists, but I'm
open for better proposals. But, I will keep in mind that there is a need for
better recognizability of repeated pages.

> I don't think that there is any particular necessity to preserve the page
formatting next to the notes. [...]
In rare cases yes (possibly this rare case is your standard case). Normally,
users rely on the formatting in WYSIWYG editors.

Thanks for your comments. Bye!
Comment 10 hfinger 2008-12-19 04:53:01 UTC
I accidentally deleted the previous two comments, for which apologies.

I like the way the Note entries have been placed in the margin and the page
shrunk for printing, maintaining the page breaks.

I definitely do not like repeating the same page for all the reasons given above
by other people.  It would be better to continue the long Note on the next page
but make it blank, and you could even use the full width of the page to
accommodate the long Note and other Note entries on the same page.  Otherwise,
you may end up with a situation where a page is repeated two or more times in
additional to the original page.

I like the Note entries embedded between paragraphs but what about a long
paragraph with a Note anchor in the first line, or even several Note entries? 
Would the Note entries below the paragraph have a leader line to the anchor,
overlaid on the paragraph text?  What about spreading the lines so that each
Note is under the line containing its anchor?

The gathering of all the Note entries on the last page looks good.  As long as
they flow on continuously and are not broken into separate pages for each batch
of Note entries on a page.
Comment 11 michael.ruess 2009-08-21 11:06:58 UTC
*** Issue 104394 has been marked as a duplicate of this issue. ***
Comment 12 gleppert 2009-10-25 11:27:09 UTC
Unfortunately, the target milestone says the rather unprecise "OOoLater". Is
there a chance to see this feature in release 3.3?

The mockups in the openoffice wiki look really promising.
Comment 13 christoph 2009-10-27 22:44:44 UTC
@gleppert: Unfortunately, it is nothing planned yet - as far as I know. And I
don't know if the Writer teams has something in mind for any certain release.
Please consider to vote for this issue to make it more relevant for decisions...
Comment 14 lengo 2011-02-17 06:05:11 UTC
I just voted for this. To quote gleppert: "The mockups in the openoffice wiki
look really promising"! Could you release it? Please?!
Comment 15 edv 2011-11-15 12:24:18 UTC
I voted for this too and like something like Case 5 on:
Maybe the original text is only 75% visible or gets a watermark.
Comment 16 Rob Weir 2013-07-30 02:40:38 UTC
Reset assignee on issues not touched by assignee in more than 1000 days.
Comment 17 oooforum (fr) 2014-12-19 10:40:18 UTC
*** Issue 125951 has been marked as a duplicate of this issue. ***
Comment 18 Robb 2017-01-08 04:48:55 UTC
Would very much like to have the in-line (in text) comments be able to be printed on the same page as the object of the comment/edit, instead of at the end-of-page or end-of-document (in the manner the MS Word does).  As to all else with ooW you have a great product. Many thanks, Robb
Comment 19 oooforum (fr) 2018-09-12 07:50:39 UTC
*** Issue 125085 has been marked as a duplicate of this issue. ***